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Resources

Today's drivers for document management are either lowering costs by increasing efficiency with process improvement or assisting with compliance.

Check the boxes of white papers you are interested in to learn more about document management solutions and our expertise.

  • Scanning Resources

    • When you operate a scanning department inside your business, you want all the same things we want. You want quality and value from each employee. You want your content management system to be reliable and easy to use. Let us train your staff the way we train ours.

    • IOS is dedicated to providing a secure environment for the conversion of our customer’s documents and data. Read about the steps we have taken to secure our infrastructure, physical plants and client records in our four conversion facilities.

    • Want to be green? You will be amazed by some of the statistics we share with you.
  • Storage

    • See the capabilities of IOS's online records management software that provides a secure portal to make requests and view documents with unlimited users, size support for business documents to engineering drawings, email notifications, and even microfilm image retrieval.

    • Learn more about IOS's long term storage for boxes, file folders, rolls of film, microfiche, roll or flat drawings and the 24 x 365 access from anywhere in the world with your own private internet portal to request retrievals.

    • Read more about IOS's partnership with Allshred to ensure that your critical information is secure throughout the entire life cycle - creation to final destruction.
  • Document Management
    • Document Management Systems
      • Brochures

        • Discover how OnBase's enterprise software solutions expand and evolve as you do, so you can add on modules and departments as you need.

        • Find out how easy this transactional content management solution is to deploy and administer.

        • Learn why FileBound On-Demand is an affordable solution that can be quickly deployed with minimal risk and deliver immediate results.
      • White Papers

        • Read about using the Internet to drive your document repository.

        • Read how content management can leverage small-scale solutions for big business improvements.

        • Find out how a document management system from IOS can help you solve your regulatory requirements.
      • Videos

        • Digital Reel offers a way to convert microfilm less expensively, more accurately and at a much higher quality than standard scanning solutions. Watch an online demo.
    • Capture Software (Scanning, OCR, Forms Recognition)
      • Brochures

        • Learn how PSI:Capture enhances the capabilities of any scanning device.

        • Discover how you can enable your scanning devices to scan into your Microsoft SharePoint sites.

        • Find out how you can make scanning through your copier more efficient.

        • Find out how ReadSoft DOCUMENTS for Forms automatically extracts information from your forms and transfers the information into any system.

        • Learn how ReadSoft DOCUMENTS for Invoices frees you from manual handling, automates your invoice flow, and generates an average savings of 25-50%.

        • ReadSoft DOCUMENTS automates the tedious work of sorting and indexing documents. You just need to gather all your incoming documents (electronic or on paper) and let our software do the rest.

        • Built for EMC's ApplicationXtender: Print Extender adds print drivers that let you print to ApplicationXtender from any program. It also allows you to sign your documents using a signature pad before saving them to ApplicationXtender.
      • Videos

        • Watch how PSIGen's Capture product integrates with SharePoint.

        • See the benefits of using PSIGen's Capture product with your Multi-Function Printers.

        • See how PSIGen's Capture product can help manage your Medical Records.

        • Watch how PSIGen's Capture product takes advantage of Optical Mark Recognition for routing.
      • White Papers

        • Find out why not all capture products are equal and learn the key points to consider when evaluating a capture solution.
      • Case Study

        • Learn how they absorbed 15% growth without adding any additional employees, eliminated overtime, eliminated need to “borrow” FTE’s from other departments to cover order volume spikes, and increased orders processed/employee from 200/day to 500/day.
    • Workflow
      • Brochures

        • See how OnBase Workflow help users achieve increased throughput from automating and streamlining processes; realize savings from reducing process time and labor costs; improve audit and history capability; and establish a higher level of security and control.

        • Learn how FileBound workflow automates collaboration and the assignment of tasks to accelerate the completion of critical business decisions.

        • Find out how you can quickly model, design, and deploy process automation, integrate with third-party applications, build forms and centrally manage business processes.
      • White Papers

        • Read what Cornerstone Advisors has to say about workflow, ROI and why they say "If used correctly, it will be the highest ROI piece of software you have ever purchased - period."

        • Learn how workflow solutions can change how you perform daily work and tasks.
    • SharePoint Solutions
      • Brochures

        • OnBase's Content Connector for Microsoft SharePoint automatically links documents batch processed into OnBase to related items and records managed in SharePoint, providing users with immediate access to all of the content they need from within their familiar SharePoint environment.

        • Read more about OnBase's Web Parts for Microsoft SharePoint and how it allows OnBase users to search, retrieve, view and interact with the OnBase content, automated business processes and functionality they need to perform their day to day job responsibilities from within SharePoint.

        • Find out how OnBase Archive Services for Microsoft SharePoint transfers SharePoint content into OnBase to take advantage of advanced enterprise content management, including complex workflow processing, centralized records management and robust storage solutions.

        • With OnBase's Integration for Microsoft Search OnBase content can be indexed and searched directly within SharePoint. As users perform searches, results are returned in a single relevance-ranked list, regardless of whether the documents or content resides in SharePoint, OnBase or other enterprise repositories and sites.

        • Integrating FileBound within SharePoint provides document imaging, document capture and integrated search to SharePoint users.

        • Learn how to enable your scanning devices to scan into your Microsoft SharePoint sites.

        • Complement Microsoft SharePoint with advanced document management capabilities.
      • Videos

        • Watch how PSIGen's capture product integrates with SharePoint.
      • White Papers

        • A key limitation is SharePoint's challenge to support large amounts of content. While capable of managing scanned document images in low quantities or within small organizations, SharePoint rapidly reaches its limits when storing the large document volumes typical in most organizations. Read more about how ApplicationXtender provides the ideal complement to SharePoint.
    • Systems Integration

      • With proven success integrating with hundreds of Windows, web-based, Java, and terminal-based applications, Application Enabler integrates business applications with OnBase with a single click, providing complete interaction between the business applications and the related OnBase documents, content, and process management.

      • With OnBase certified SAP solutions, documents are available right from SAP screens. This eliminates waiting for supporting documents, and reduces costs and cycle times.

      • A validated Oracle solution which allows organizations to leverage their investment by combining their current ERP solution with the Enterprise Content Management capabilities of OnBase.

      • Oracle E-Business Suite automates a large part of your purchase to pay flow. But there are still a few parts missing before you have end-to-end automation. Learn how with ReadSoft software, you can automate the remaining parts of your purchase to pay process.

      • Built for ApplicationXtender: The toolkit is designed to integrate ApplicationXtender with the ERP for capture and retrieval. The toolkit provides the integration template allowing the integration to be rolled out to AP, then HR, then AR, all with no additional development from IOS.

      • RetrievAll adds the ability to retrieve images directly from the systems you and your staff are using the most, like Great Plains, Microsoft Excel, JD Edwards, etc.

      • Built for EMC's ApplicationXtender: Print Extender adds print drivers that let you print to ApplicationXtender from any program. It also allows you to sign your documents using a signature pad before saving them to ApplicationXtender.

      • Discover how FileBound provides the tools you need to directly integrate with all your existing applications and to unlock the value of your data.

      • By integrating with Banner at the data-level, the two systems share information when they need to, where they need to, creating a seamless, real-time exchange so that mission-critical decisions are based on the most accurate, up-to-date data available.

      • The bi-directional flow of data allows up-to-date information to travel easily between OnBase and Datatel. Documents are indexed and retrieved by a single click from within the Datatel user interface. Automated processes ensure mission-critical information arrives in real time, so that decisions are based on the most current information available whether processing a student application, verifying a financial aid package or evaluating a transcript.

      • With its flexible and scalable solution OnBase complements existing technologies to meet the unique needs of each department whether they’re using Campus Solutions, Human Capital Management (HCM) or Financials to alleviate inefficient paper-based processes across the entire campus.
    • Document Retention

      • Read how OnBase manages the retention and disposition of stored documents by allowing organizations to configure business rules providing a critical component of a completely automated records management solution.

      • Learn how Retention Manager for ApplicationXtender enables organizations to manage risk and ensure compliance - without complexity.
    • eForms

      • E-Forms can eliminate many of the labor, cost and risk-intensive tasks typically associated with processing, importing and indexing forms in any business process. OnBase E-Forms enable organizations to easily automate processes and efficiently, effectively and accurately capture business-critical data directly into OnBase.

      • Find out how FileBound allows you to build a library of e-forms templates that automate the creation, distribution, and filing of transactional forms.
    • Scanners

      • See Canon's full line of DR-Series scanners.

      • Learn more about Canon's desktop check scanner and the CR-55 and CR-180II check transports.

      • Check out Canon's microfilm scanner printer family.
    • Storage

      • Learn more ProStor's cost-effective storage system for the long-term retention of data and images.
    • Accounting & Finance
      • Brochures

        • Find out how OnBase solutions for AP enable organizations to capitalize on methods that eliminate unnecessary costs and add value.

        • See how ApplicationXtender helps organizations reduce operating costs by automating manual tasks to capture, organize, and deliver invoices, attachments, and other business-critical information.

        • Learn how FileBound allows you to quickly apply document management technology to your AP process to gain control and add automation for cost savings, quality management, and scalability.

        • Learn how OnBase help you get your critical back office operations - accounting and finance, human resources, legal, customer service and compliance - operating at optimal efficiency.

        • DSO where you want it to be? OnBase solutions for AR clear the clutter from the process, eliminate wasted time and improve DSO so you can see where you stand.

        • Oracle E-Business Suite automates a large part of your purchase to pay flow. But there are still a few parts missing before you have end-to-end automation. Learn how with ReadSoft software, you can automate the remaining parts of your purchase to pay process.

        • Learn how ReadSoft DOCUMENTS for Invoices frees you from manual handling, automates your invoice flow, and generates an average savings of 25-50%.
      • Videos

        • Learn how FileBound document management software can streamline your AP process, saving you time and money.

        • See the capabilities of PSIGen's Capture product for invoice processing.
      • White Papers

        • A special report from The Accounts Payable Network.
    • Human Resources

      • From recruiting and onboarding to payroll and records management, OnBase manages the documents and processes, so you focus on the people.

      • Find out how ApplicationXtender can drive efficiencies for paper-intensive processes and streamline employee administration.

      • Learn how OnBase help you get your critical back office operations - accounting and finance, human resources, legal, customer service and compliance - operating at optimal efficiency.
    • Financial Institutions

      • Learn how credit unions that use OnBase can share information across departments and branch offices and automate time-consuming, repetitive tasks so that teams can focus on bringing better service to members.

      • Find out why commercial banks, finance companies, credit unions, savings institutions, and internet-only banks are turning to OnBase to streamline various aspects of the consumer loan process, including: document imaging, input and capture, storage, retrieval and workflow routing of consumer loan documents.

      • Read more about how organizations utilize OnBase to optimize and streamline the full range of mortgage operations, including origination, underwriting, post-closing and audit, shipping and delivery, and servicing.

      • Read about document imaging solutions for financial institutions.
    • Higher Education

      • You can’t find and retain the best students with paper slowing you down. OnBase integrates with your student information system (SIS) and higher education software so Admissions and Financial Aid documents are just a click away.

      • By integrating with Banner at the data-level, the two systems share information when they need to, where they need to, creating a seamless, real-time exchange so that mission-critical decisions are based on the most accurate, up-to-date data available.

      • The bi-directional flow of data allows up-to-date information to travel easily between OnBase and Datatel. Documents are indexed and retrieved by a single click from within the Datatel user interface. Automated processes ensure mission-critical information arrives in real time, so that decisions are based on the most current information available whether processing a student application, verifying a financial aid package or evaluating a transcript.

      • With its flexible and scalable solution OnBase complements existing technologies to meet the unique needs of each department whether they’re using Campus Solutions, Human Capital Management (HCM) or Financials to alleviate inefficient paper-based processes across the entire campus.
    • K-12 Education

      • By dynamically organizing and controlling the delivery of documents and interactively managing the business processes in which these documents are used, OnBase allows school districts of all sizes to streamline their work processes and share information among faculty, administrators, employees and students.

      • See how automating essential processes can solve business challenges for schools.
    • Healthcare

      • Find out how OnBase converts paper files to electronic documents and automates manual processes. Whether in clinical settings, healthcare billing or administrative departments, you have one healthcare solution.

      • With ApplicationXtender, healthcare organizations can capture, organize, route, deliver, and archive business-critical information such as patient records and healthcare claim forms. ApplicationXtender is easy to implement, integrate, and manage, providing instant, role-based access to content.
    • Government

      • Discover how OnBase optimizes the full continuum of government service cycles, from intake and process automation to the delivery of self-service access and automated records management.

      • Read how ApplicationXtender can drive efficiencies and service improvement by transforming paper-based processes by facilitating connected government.
    • Insurance

      • Find out how OnBase integrates with existing systems – from electronic claims processing systems to policy administration systems and beyond – to share information across teams and automate business processes.
    • Manufacturing

      • Read how, with OnBase, sustainability comes with better quality management processes and a decrease in days sales outstanding (DSO).
    • Construction

      • Learn how OnBase reduces labor and improves accountability by making it possible to easily standardize and automate Accounting/Back Office.
    • Transportation and Distribution

      • Find out how OnBase can enable your business to run efficiently and cost effectively in all areas of operations, including dispatch, billing, claims processing, human resources, legal and customer service.
  • Professional Services

    • Our team is designed to step in, analyze your processes and goals, technical architecture, and existing products to provide creative, process-based solutions. Our focus is on helping our customers grow stronger to better support their customers and outperform their competition. Learn how we do it.

    • Built for Oracle IPM: IPM Exporter allows users to copy documents and associated metadata and put them on any media – a CD, DVD, thumb drive, laptop, etc. The Exporter gives users on-demand portability.

    • Built for EMC's ApplicationXtender: QueryXtracter allows users to copy documents and associated metadata and put them on any media – a CD, DVD, thumb drive, laptop, etc. The Exporter gives users on-demand portability.

    • Built for EMC's ApplicationXtender: Print Extender adds print drivers that let you print to ApplicationXtender from any program. It also allows you to sign your documents using a signature pad before saving them to ApplicationXtender.

    • RetrievAll adds the ability to retrieve images directly from the systems you and your staff are using the most, like Great Plains, Microsoft Excel, JD Edwards, etc.

    • Built for ApplicationXtender: The toolkit is designed to integrate ApplicationXtender with the ERP for capture and retrieval. The toolkit provides the integration template allowing the integration to be rolled out to AP, then HR, then AR, all with no additional development from IOS.
Capture solutions content here
Content management system content here
 
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There are a host of different document management system offerings:

  • Workflow
  • Document Routing
  • Host Integration
  • Retention Management
  • SharePoint Integration
  • OCR and Forms Recognition
  • Collaboration
  • Software as a Service

Allow us to find a solution that meets your business needs. Contact us today!

Resources

Go ahead, give us your biggest problem.

With offices in five states, more than 500 installations and document scanning facilities that convert over five million pages a month – IOS knows what it takes to solve your document challenges. Talk with our experts about your needs.

Success Stories

How have content management systems made an impact in other organizations? 

Read their case studies

Don't Just Take Our Word For it

See what our customers say.

Beacon Credit Union Bank of Indianapolis Cessna Cardon Associates C E Machine The City of Topeka DURO DePauw University Chicago Teachers Pension Fund Cook Medical Coleman GE Aviation Generali USA IU Medical Group Hawker Beechcraft Hillcroft Hoosier Energy Indiana State University Monarch MedLab TCU PHP OmniSource MECU Pop Weaver Ivy Tech Klein Tools MGH Marsh The Ohio State University AmeriPath Duke Energy Indiana Tech Northwestern Memorial Hospital Parkview Simon Property Group University of Southern Indiana Urban Partnership Bank Vera Bradley YMCA Water Furnace USA 800 Tower Bank Sterling Nachi Forum Bank City of Indianapolis BCU Allen County

Imaging Office Systems, Inc.

Serving locations in Indianapolis and Columbia City, Indiana; Rolling Meadows, Illinois; Wichita and Overland Park, Kansas; and other midwest areas as well.

PHONE (800) 875-9545 FAX (317) 254-0959