Enterprise Scanning

Enterprise-Scale Digitization for All Your Records and Content

Paper files, file cabinets, and aging microfilm archives can quickly become difficult to manage, costly to store, and vulnerable to loss or deterioration.

Digitizing these assets unlocks their full value, making information easier to access, search, and use while improving efficiency across your organization.

Imaging Office Systems delivers enterprise-scale digitization solutions designed to convert physical records into structured, accessible digital content quickly and cost-effectively.

From daily mail digitization to large-scale backfile conversions, we capture and process documents of any type, size, or condition. Once digitized, your content can be securely routed to the right people, enabling faster decisions and more streamlined digital operations.

Our team can also integrate your digitized content into your existing systems or implement a centralized platform to help you organize, manage, and utilize your information more effectively.

If certain records must remain in physical form, we provide secure, compliant storage in our climate-controlled records facilities, ensuring protection, accessibility, and peace of mind.

Imaging Office Systems Scanning Lab Tour

Why Enterprise Scanning with Imaging Office Systems?

  • Proven scale and expertise: We process more than 5,000,000 images each month across four advanced document conversion facilities.

  • End-to-end security: Your records are protected with controlled facility access, isolated networks, encryption, and strict content-level permissions, along with restricted media and device policies.

  • Complete chain of custody: Every document is tracked at every stage, providing full visibility and accountability from intake through delivery.

  • Quality-driven processes: Our structured quality control system ensures every document is processed in alignment with FDA 21 CFR Part 820 and ISO 9002 standards.

  • Flexible deployment options: For select projects, we provide on-site solutions with the right equipment and training to support your team.

Featured Case Studies

Credit Union

This major Midwestern credit union needed to normalize files coming from different acquired credit unions to be compatible with their digital document repository. We now deliver scanning services for over 3,500 documents on a weekly basis and reformat the data for import from multiple formats.

Medical Manufacturer

A worldwide medical manufacturer needed assistance working with patient records, digitizing them and to still be HIPAA compliant. Imaging Office Systems helped them take the digital transformation and create new, custom processes that increased record accuracy, save time and money.

Featured Resources

Reducing Paper: The Ultimate Guide:
Everything you need to know about getting rid of paper. Download now!

The Ultimate Guide to Business Process Reengineering:
Automate your workflows to enhance productivity, reduce errors, and get more done! Download now!

Ready to discuss your scanning needs?

Fill out the form or call us at (800) 875-9545.

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